The Records guru - information governance consulting

Information governance 101


What is information governance?


ARMA International defines information governance as a strategic, cross-disciplinary framework composed of standards, processes, roles, and metrics that hold organizations and individuals accountable for the proper handling of information assets. The framework helps organizations achieve business objectives, facilitates compliance with external requirements, and minimizes risk posed by substandard information handling practices.


Simply put; Information Governance is getting trusted information to the right

people at the right time.





the "four w's" of INFORMATION GOVERNANCE.


Information Governance can be broken down into four basic components:

  • What are your information assets?
  • Where are they located?
  • When can you dispose of them?
  • Who manages them and has access to them?

​​If this sounds like Records Management, it's because it is! Records Management is the foundation of Information Governance.



WHAT IS a record?


  • ISO 15489 provides International Standards for Records Management and defines a record as "information created, received and maintained as evidence and information by an organization or person, in pursuance of legal obligations or in the transaction of business."
  • Records, regardless of media, contain information that is a valuable resource and an important business asset.


What is R.O.T.?


R.O.T. is an Information Governance acronym for data which stands for Redundant, Obsolete and Trivial. The goal of Information Governance is to eliminate R.O.T. which reduces storage costs, increases efficacy by decreasing the amount of information you have to search through to find what you need and mitigate the risks of keeping "everything".


WHAT IS the information governance lifecycle?


Information assets should be managed by an organization throughout

their life cycle, which consists of three basic stages: creation, active

maintenance and use, and disposition.